Staffa Ltd Registered in England No 11536682 is the owner and operator of Staffa Marketplace.
Staffa Marketplace Terms & Conditions of Use of the Staffa Marketplace Services Last Updated: 1st March 2020
These terms and conditions apply to the Staffa Marketplace services and marketplace provided by Staffa Limited (trading as "Staffa") in which Staffa provides an online Marketplace which connects Clients (Hirer/s) who have Vacancies with all Temporary, Permanent and Contract workers (Workers) (for the direct engagement of the Workers by the Client) (such services collectively referred to herein as “Staffa Marketplace”).
IMPORTANT INFORMATION FOR Workers: Staffa is not an agency and does not provide any agency or employer services. Staffa Marketplace connects Workers directly with shifts, vacancies and projects placed by Hirers on the marketplace.
Staffa Ltd and Staffa1 Ltd are separate legal entities, each with their own executive and are not linked in any way expect that Staffa1 Ltd exclusively provides Employment and tax services to Workers on Staffa Marketplace.
All workers are employed directly by Staffa1 Ltd and not Staffa Ltd and Staffa ltd accepts no liability in relation to workers or employment rights in any capacity.
Similarities are for branding and marketing purposes only and each company runs their own affairs.
Part 1: General Terms & Conditions of use of the Staffa Marketplace
Part 2: Clients and the Staffa Marketplace
Part 3: Staffa Marketplaces
All users who access the Staffa Marketplace should have read, understood and accepted all parts of these Terms (Part 1, Part 2 & Part 3) to the extent that they are applicable. Use of headings shall not affect the interpretation and effect of these Terms.
1.1 “Vacant Shift/s” means a Vacant Shift/s published on the Staffa marketplace by the client/Hirer.
1.2 "Account" means all Member’s registration and as a Member on the Staffa Marketplace and with a Profile.
1.3 "Care Quality Commission" and "CQC" means the Care Quality Commission, an executive non-departmental public body of the Department of Health and Social Care of the United Kingdom and a regulator of the healthcare industry.
1.4 "Client" means a Hiring Member of the Staffa Marketplace.
1.5 "Code" means the code of professional standards of practice and behaviour for nurses and midwives published by the NMC as may be amended from time to time or such equivalent or replaced code of conduct published by the NMC or any other professional or regulatory body relating to the worker and their specific industry.
1.6 “Content” means text, graphics, images, software, audio, video, information or other material or content uploaded to, displayed on or exchanged through the Staffa Marketplace.
1.7 "Data Protection Legislation" all legislation and regulatory requirements in force from time to time relating to the use of personal data and the privacy of electronic communications, including, without limitation (i) any data protection legislation from time to time in force in the UK including the Data Protection Act 2018 ("DPA") or any successor legislation, as well as (ii) the General Data Protection Regulation ((EU) 2016/679) ("GDPR") and any other directly applicable European Union regulation relating to data protection and privacy (for so long as and to the extent that the law of the European Union has legal effect in the UK). Personal Data", Processing", "Data Controller", "Data Processor", "Data Subject", "Personal Data Breach" and "Supervisory Authority" shall have the meanings ascribed to them in the Data Protection Legislation.
1.8 "Staffa", “we” "us", or "our" is defined in clause 2.1.
1.9 “Staffa Content” means Content made available by or on behalf of Staffa to users and/or Members through the Staffa Marketplace or in the provision of our services (by posting, uploading, publishing, messaging, submitting, transmitting or otherwise), including, any third party Content licensed for use to Staffa, but excluding Member Content.
1.10 "Staffa Marketplace Charge" is defined in clause 8.3.
1.11 "Guidance" means the Workers governing body’s Guidance for Employers, as may be amended from time to time or such equivalent or replaced guide published by or on behalf of the Body which may be applicable to the Client notwithstanding clause 6.9.
1.12 "Guidelines" or "Government Guidelines" means the UK Government's guidelines and requirements for checking on an applicant's right to work status, as may be amended from time to time or such equivalent or replacement guide published by or on behalf of the Government (the current version of which is available at: applicant-right-to-work) notwithstanding clause 6.9.
1.13 "Staffa Marketplace Fee" means the amount agreed under an Vacant Shift/s payable by the Client to the Staffa Marketplace (which shall include, without limitation any tax charged by the Staffa Marketplace) in consideration for the provision of services by the Staffa Marketplace under an Vacant Shift/s. This fee is currently set to Zero. Any fees will be advised in advance and before any shift has been accepted.
1.14 "Worker" means a Member of the Staffa Marketplace who is self-employed or employed by Staffa1 Ltd as an Employee or contract worker acting through a Personal Service Company or other entity approved by Staffa, and references to a Staffa Marketplace (or Member where the context indicates an Staffa Marketplace) under these Terms shall include and be deemed to be a reference to the Individual providing services through such Personal Service Company or other entity as well as such Personal Service Company or other entity.
1.15 "Individual" means the individual person or Worker who trades through a Personal Service Company or provides services via Staffa1 Ltd.
1.16 "International Staffa Marketplace" means any Staffa Marketplace where the associated Individual is not one of the following: (a) a British citizen; (b) an EEA citizen; (c) a Swiss citizen; (d) an Individual with permanent residency in the United Kingdom; or (e) an Individual with indefinite leave to remain in the United Kingdom.
1.17 "Key Terms" is defined in clause 7.
1.18 “Member” means a user of the Staffa Marketplace, classified as either a Client or an Staffa Marketplace, who completes an Account registration and "Membership" should be construed accordingly.
1.19 "Member Content" means Content made available by a Member to Staffa or users and/or other Members through the Staffa Marketplace (by posting, uploading, publishing, messaging, submitting, transmitting or otherwise).
1.20 "Nursing and Midwifery Council" and "NMC" is the regulator for nursing and midwifery professions in the UK. The NMC maintains a register of all nurses, midwives and specialist community public health nurses eligible to practise within the UK. “GMC” is the regulator for physicians in the UK.
1.21 “Payment Processor” means Stripe or other payment processor whom Staffa may appoint from time to time to collect, process and remit any payments necessary under the Terms as may change from time to time and "Payment Processing" shall be construed accordingly.
1.22 "Personal Service Company" means an intermediary which an Individual trades under and which is owned and operated by that Individual.
1.23 "Staffa Marketplace" is the Marketplace located at www.staffa.work, as more particularly defined in clause 3.
1.24 "Profile" means a Member's Account details providing information about that Member (including as set out in clause 5.5 and 5.6) as may be made visible to other Members via the Staffa Marketplace.
1.25 “Specifications” means the specifications of the Vacancy to include:
1.25.1 details of the services required to be performed by the Worker including the nature of the services, the time, date, duration and location of the shift or role, any applicable breaks and their timing and length (and whether paid or unpaid);
1.25.2 where applicable indicative criteria for selection on Staffa Marketplace;
1.25.3 the Staffa Marketplace Fee expressed as an hourly-rate; Currently Zero.
1.25.4 if applicable a cancellation policy (covering cancellations by either the Client or Staffa Marketplace); and
1.25.5 any specific identity verification requirements that the Client may have in order to comply with its own policies and/or applicable laws and regulations from time to time in force; and
1.25.6 any other specific practice requirements, on-site rules and regulations or certifications required by the Client.
1.26 "Supplemental Terms" is defined in clause 7.2.
1.27 "Terms" is defined in clause 4.1.
1.28 “Total Charge” means shall have the meaning prescribed in clause 8.4.
1.29 “Vacancy" or “Shift” means a specific ad hoc rota vacancy commonly on a shift-by-shift basis and "Vacancies" shall be construed accordingly.
1.30 "Verification Services Provider" means a third party online identification verification services provider whom Staffa may appoint from time to time to check an individual's identity information.
1.31 "writing" includes emails and, where applicable, notification sent, received and displayed through the Staffa Marketplace including via a pop-up window or click through notification and "writing" and "written" written shall be construed accordingly.
1.32 "you" in Part 1 corresponds to any user of the Staffa Marketplace (including, where applicable registered Members), in Part 2 it means a Client and in Part 3 it means an Staffa Marketplace (except as otherwise indicated by the context).
Part 1: General Terms applicable to all users that access the Staffa Marketplace
2. Who we are and communicating with us
2.1 We are STAFFA LTD (trading as "Staffa") - a company registered in England and Wales ("Staffa", “we” "us", or "our"). Our company registration number is 11536682 and our registered office is at 1 Cinnabar Way, East Leake, Loughborough. LE12 6WN. Our registered VAT number is 321702838.
2.2 You can contact us by: emailing us at ;
post at Staffa, 1 Cinnabar Way, East Leake. LE12 6WN; or notification via the Staffa Marketplace including via the live chat feature.
2.4 The terms of our Privacy Notice shall apply to your use of the Staffa Marketplace and communications between us and you. Our Privacy Notice governs any use of your personal data by us and is available at : https://www.Staffa.co.uk/terms
3. The Staffa Marketplace
Staffa provides an online Staffa Marketplace which connects Clients who have Vacancies with Workers who wish to engage to provide services direct with and to Clients through and any other website or application through which we may make the Staffa Marketplace and services available from time to time (together the “Staffa Marketplace”).
4. What these Terms cover and who should read them
4.1 These Staffa Marketplace Terms & Conditions of Use and the documents referred to and incorporated into them as may be updated in writing from time to time by notice on the Staffa Marketplace and to Members ("Terms"):
(a) tell you who we are, what we do and do not do and what we charge for;
(b)tell you what to do if there is a problem and other important information;
(c)govern the access to and use of the Staffa Marketplace by users and registered Members;
(d)create a legally-binding agreement between us and you;
(e)explain the extent of our liability to you and the allocation of risk between users of the Staffa Marketplace;
(f)govern any communication between:
(g) Staffa and users/Members; and
(h) a user/Member and another user/Member.
4.2 The entirety of this agreement is binding on Members and users and is legally-binding on such users and Members to the extent applicable in their respective interaction with Staffa and use of the Staffa Marketplace.
4.3 Where Staffa connects via its marketplace Workerorary workers to a Client, it is not acting as an employment business but simply as a marketplace for clients and Workers to meet.
4.4 Please note that these Terms only apply to all Members.
4.5 These Terms incorporate our Acceptable Use Policy.
4.6 All Members and users of the Staffa Marketplace should read these Terms carefully before accessing or visiting the Staffa Marketplace and by using the Staffa Marketplace you agree to be bound by them. If you as a user or visitor do not agree to these Terms, then you do not have the right or permission to access or visit the Staffa Marketplace.
4.7 Where you accept and agree to these Terms, on behalf of another person, company, partnership, organisation, group, association or other entity ("represented person") you warrant and represent that you have the authority to bind that represented person to these Terms and in the circumstances, a reference to "Member", "you" and "your" and any other reference to you or your Account and/or any warranties, representations, statements, promises, acknowledgements, acts or omissions made or given by you are deemed to apply equally to such represented person who shall be and shall remain responsible and liable for the same as obligor under these Terms. Where an Staffa Marketplace trades through a Personal Service Company, that Personal Services Company shall procure that Staffa Marketplace shall comply with these Terms and, as the case may be, the terms and conditions of any applicable Vacant Shift/s.
4.8 If at any time an Individual ceases to be employed by any applicable Personal Service Company or the Personal Service Company ceases to exist or otherwise fails or is unable to duly observe and perform its obligations under these Terms or any applicable Vacant Shift/s, the Individual shall observe and be bound by each and all of these Terms and any applicable Vacant Shift/s as if the Individual were a party in place of such Personal Service Company.
4.9 The Individual warrants that they own the controlling share capital of the applicable Personal Service Company and shall notify us immediately if there is any change in the ownership of its share capital.
4.10 The Staffa Marketplace is directed to persons anywhere in the world.
5. Use of the Staffa Marketplace, Membership & Account registration, Vacancies and Vacant Shift/s
5.1 Users of the Staffa Marketplace may access some areas of the Staffa Marketplace without registering their details or creating an Account. However, the majority of the Staffa Marketplace and its features are open to registered Members only.
5.2 Members of the Staffa Marketplace (and their corresponding Account and Profile) will be classified as either that of:
5.2.1 a Client; or
5.2.2 A Worker.
5.3 Members are responsible for maintaining the security of their Account details and updating their account details to ensure they are accurate and up-to-date.
5.4 We reserve the right at any time to remove a user's or Member's access to the Staffa Marketplace without notice, at our absolute discretion and without liability.
5.5 If a Member chooses or is provided with a Membership identification login, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party.
5.6 We have the right to disable any identification code, password or security information, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these Terms.
5.7 If you know or suspect that anyone other than you knows your identification code or password or other security information, you must promptly notify us at and include the word 'security' in the subject line of the email.
5.8 A Client accessing the Staffa Marketplace may, amongst other things:
5.8.1 create and edit a Profile providing information about the Client and its activities;
5.8.2 post a Vacancy;
5.8.3 invite applications for a Vacancy;
5.8.4 view the Profile of any Staffa Marketplaces applying for a Vacancy;
5.8.5 communicate with an Staffa Marketplace direct;
5.8.6 select an Staffa Marketplace of the Client's choice;
5.8.7 choose to enter into an Vacant Shift/s direct with the selected Staffa Marketplace in respect of such Vacancy and agree the terms of such Vacant Shift/s;
5.8.8 manage Vacancies and Vacant Shift/s;
5.8.9 review an Staffa Marketplace's timesheet for a completed Vacant Shifts/s;
5.8.10 leave feedback relating to the Client's experience of the Staffa Marketplace and the Vacant Shift/s (including ratings submitted via our in-built ratings system).
5.8.11accessing the Staffa Marketplace may, amongst other things:
5.8.12create and edit a Profile providing information and documentation about and relating to the Staffa Marketplace;
5.8.12search for Vacancies;
5.8.14view the Profile of a Client posting a Vacancy;
5.8.15communicate with a Client direct;
5.8.16choose to make an application to a Client in respect of a Vacancy;
if selected by the Client, agree the terms of an Vacant Shift/s direct with a Client in respect of such Vacancy;
5.8.17manage Vacant Shift/ss;
5.8.18submit a timesheet for a completed Vacant Shift/s for the Client's approval;
5.8.19 leave feedback relating to the Worker's experience of the Client and the Vacant Shift/s (including ratings submitted via our in-built ratings system).
5.10 In the case of each of the items listed in clauses 5.8 and 5.9 above, each of the Client and the Worker warrant and represent that they have authority to carry out and use the Staffa Marketplace to the extent that they do so.
5.11 Users of the Staffa Marketplace (whether they are registered Members or otherwise) understand and agree that you are solely responsible for compliance with any and all laws, rules, regulatory guidance, code of conduct, regulations and tax obligations that may apply to your activities and the operation of your business, your use of the Staffa Marketplace, any Vacant Shift/s that you may agree with a Member, our services or any Content made available via the Staffa Marketplace.
5.12 For the purposes of these Terms, we are not an employment agency or employment business and we do not introduce or supply work-seekers to hirers or hirers to work- seekers.
5.13 Notwithstanding the generality of clause 22.2.8, each Member acknowledges and agrees that:
5.13.1 Staffa and/or the Verification Services Provider, as the case may be, takes reasonable steps to conduct a review of Staffa Marketplace's identification information and documentation using information and electronic copy documents provided by or on behalf of Staffa Marketplace and that this does not discharge, modify, reduce, replace or circumvent any requirements that may apply to the Client under applicable law, including, without limitation, any requirement to check any Workers identity, immigration and right to work status, nor does it qualify the Client for any statutory defence (or make such defence available) in respect of carrying out an identity and right to work check. The Client confirms that it shall take note of and where applicable be responsible for complying with applicable law and the UK Government Guidelines; and
5.13.2 the identity verification services provided by the Verification Services Provider:
(a) are based on information and electronic copy documents submitted by or on behalf of the Staffa Marketplace;
(b) analyse electronic copy documents submitted and their image to search for indications that they may not be genuine or may have been compromised;
(c) analyse and report upon whether the copy of the document indicates that the document may have been recorded as lost or stolen; and
(d) analyse and report upon whether the documents provided indicate that there are any stipulations, such as an expiration date or job role restrictions; and
5.13.3 Staffa shall not permit a Worker to register an Account or Profile if Staffa has reason to believe that the Workers identity cannot be established to Staffa's reasonable satisfaction (including via the services of the Verification Service Provider) or where Staffa, or as the case may be, the Verification Services Provider, has reason to believe that the Worker does not have the right to work. This may be due to, without limitation, the following: (1) the requisite level of information has not been provided; (2) copy documents supplied are suspected to be fraudulent; (3) any applicable visa does not permit the applicant to work in the UK; and/or (4) any applicable visa appears to restrict a person from working in any applicable role.
6. The Vacant Shift/s agreed direct between the Client and the Worker
6.1 The Worker as a self-employed contractor or Employed Worker and the Client may choose to enter into a Vacant Shift/s as between themselves.
6.2 Each Member acknowledges and agrees that Staffa:
6.2.1 is a provider of technology only (namely the Staffa Marketplace and associated services) and we do not provide healthcare or recruitment services, advice on legal or regulatory compliance, tax advice, or any other services except as set out in these Terms or otherwise indicated on the Staffa Marketplace;
6.2.2 provides access to the Staffa Marketplace to help Members to make an informed decision about other Members with whom they may decide to agree an Vacant Shift/s;
6.2.3 does not validate, certify or endorse any particular Member, Vacancy, Content or Vacant Shift/s;
6.2.4 has no control over:
(a) the conduct of users or Members of Staffa Marketplace; or
(b) the performance of services, the grant or exercise of rights or the acceptance or discharge of obligations under any applicable Vacant Shift/s;
6.2.5 is not responsible for the conduct of Workers or for organising, managing, directing, monitoring or supervising the provision of services by the Worker to the Client under an Vacant Shift/s;
6.2.6 is not responsible for the conduct of Clients, including, but not limited to, failure or refusal to sign-off on any applicable timesheet or pay for the services rendered by the Worker under an Vacant Shift/s; and
6.2.7 shall not be a party to any Vacant Shift/s or any other engagement or arrangement entered into or agreed direct between a Client and a Worker.
6.3 Subject to the other terms and conditions of these Terms, the Client and the Worker acknowledge and agree that any Vacant Shift/s into which a Client and a Worker may choose to enter will be entirely at the risk of the applicable Client and the Worker.
6.4 Staffa is not an agent or insurer of any Vacant Shift/s or the services and activities of the Client and the Worker thereunder.
6.5 The Client is solely responsible for:
6.5.1 reviewing all applications submitted by Worker via the Staffa Marketplace in respect of a Vacancy posted by the Client including the corresponding Profiles of such Worker;
6.5.2 carrying out its own due diligence on any Worker making an application for a Vacancy and his/her suitability including satisfying themselves as to the identity of the Worker and their right to work status including by reference to and analysis of original documentation provided by or on behalf of the Worker and any taking and filing of copies thereof and any direct and in-person enquiries as may be required by law, under the Government Guidelines, under the NMC or other professional body Guidelines or as may be deemed necessary by the Client;
6.5.3 deciding whether or not:
(a) the Worker meets or is able to meet the Specifications;
(b) to select a particular Worker who makes an application for a Vacancy;
6.5.4 setting and agreeing the terms and arrangements relating to any Vacant Shift/s into which the Client and the Worker may choose to enter including where applicable any Supplemental Terms; and
6.5.5 deciding whether or not to enter into any Vacant Shift/s with any particular Worker.
6.6 The Worker is solely responsible for:
6.6.1 reviewing Vacancies posted by the Client including the corresponding Profiles of such Client;
6.6.2 carrying out his/her own due diligence on any Client posting a Vacancy and his/her suitability;
6.6.3 deciding whether or not to apply for a particular Vacancy;
6.6.4 negotiating and agreeing the terms and arrangements relating to any Vacant Shift/s into which the Worker and the Client may choose to enter, including where applicable any Supplemental Terms; and
6.6.5 deciding whether or not to enter into any Vacant Shift/s with any particular Client.
6.7 Staffa shall have no responsibility for any decisions made by the Client or as the case may be the Worker via Staffa Marketplace including without limitation the processes and decisions set out in this clause 6.
6.8 A Client may amend, update or withdraw a Vacancy at any time prior to entering into any Vacant Shift/s on the basis of such Vacancy.
6.9 Members acknowledge and accept that the legal status of the Staffa Marketplace when providing services under any Vacant Shift/s is for the Client and the Worker to agree and determine between themselves.
7. Key Terms of a Vacant Shift/s and Supplemental Terms
7.1 Members agree with Staffa that any Vacant Shift/s between a Client and a Worker shall incorporate and be deemed to include the following terms which shall constitute Key Terms :
7.1.1 The Specifications applicable to the Vacancy and agreed by the Client and the Worker.
7.1.2 The Worker shall:
(a) provide their services under an Vacant Shift/s to the Client:
(i) with reasonable skill and care; and
(ii) in accordance with the Specification;
(b) comply all governing body rules and codes, applicable law and any other requirements including, without limitation, the obligations in respect of insurance and confidentiality;
(c) submit an CV into the Staffa Marketplace detailing the services provided to the Client in respect of each previous role;
(d) be prepared to present to the Client original proof of identity documentation (which may include photographic identity documents, for example a passport or EU or EEA national identity card and any applicable visa documentation) and proof of address (including, for example, a recent bank statement, utility bill or council tax bill) on or before the date of the first Vacant Shift/s entered into with a Client and at any other time upon request from an applicable Client (and be prepared to allow the Client to take a copy of the such documentation and retain any such copy on file); and
(e) (where an International Staffa Marketplace) be prepared to provide both Staffa and the Client with updated proof of identity and visa documentation on expiry of original proof of identity or visa documentation (or associated validity periods thereof) with the understanding that Membership is dependent upon providing such unexpired documentation.
7.1.3 The Client shall:
(a) pay the hourly rate in consideration of the provision of the services by the Worker for the Vacant Shift/s; and
(b) provide a safe working environment at the location at which the Worker is to provide the services under the Vacant Shift/s; and
(c) approve via the Staffa Marketplace all timesheets validly and accurately submitted into the Staffa Marketplace by the Worker detailing the services provided to the Client in respect of each Vacant Shift/s completed;
(d) take note of and where applicable be responsible for complying with the relevant governing Guidance from time to time in force; and
(e) be responsible for complying with any rules, regulations, orders or direction of the relevant governing body.
7.1.4 Each of the Client and the Worker:
(a) shall comply with these Terms in granting the rights and discharging the obligations and performing their respective obligations under the Vacant Shift/s;
(b) agree that any Supplemental Terms (defined in clause 7.2 below) incorporated into or intended and agreed by the Client and the Worker to form part of any Vacant Shift/s or job that purport to vary or dis-apply any rights or obligations of Staffa or any obligations owed by the Client or the Worker to Staffa under these Terms shall be void and deemed deleted or dis-applied, but that shall not affect the validity and enforceability of the rest of the Vacant Shift/s or jobs;
(c) the Vacant Shift/s or Jobs and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales and each of the Client and the Worker irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non- contractual disputes or claims) arising out of or in connection with an Vacant Shift/s or its subject matter or formation.
7.2 Subject to clauses 7.3 and 7.1.4(b), the Client and the Worker are free to agree between themselves that the Key Terms of the Vacant Shift/s will be supplemented by such additional terms and conditions which they see fit:
7.2.1 which the Client may request to upload to the Staffa Marketplace (whether by way of an addition to the Client's Profile or, as the case may be, any particular Vacancy) and to which the Worker may agree shall apply to the Vacant Shift/s; and/or
7.2.2 which the Client and the Worker may otherwise agree shall apply to the Vacant Shift/s or Jobs, whether in writing or otherwise,
and such terms and conditions shall be deemed to be incorporated into and form a part of the applicable Vacant Shift/s or Jobs("Supplemental Terms").
7.3 The Client and the Worker hereby agree that no Supplemental Term shall purport to vary or dis- apply any rights or obligations of Staffa under these Terms or any obligations owed by the Client or the Worker to Staffa (whether uploaded by the Client or otherwise) and any such Supplemental Term shall be void and deemed deleted and dis-applied, but that shall not affect the validity and enforceability of the rest of the Vacant Shift/s or Jobs.
7.4 Unless otherwise agreed between the Client and the Worker, an Vacant Shift/s or Jobs based on a particular Vacancy shall incorporate the details of that Vacancy or Job (and the content of the respective Profile of the Worker and the Client) as constituted at the time that the Vacant Shift/s or Job is agreed.
7.5 The Client and the Worker may communicate directly to discuss the Vacant Shift/s and its completion and we encourage Members to do so.
7.6 Where a Client wishes to upload any written Supplemental Terms they should send a request to our technical team at info@Staffa.com.
7.7 Where the Client and the Worker enter into an Vacant Shift/s, the Worker, through the applicable Personal Service Company, shall make available to the Client the Individual to provide the services on the terms of the Vacant Shift/s and subject to these Terms.
7.8 If there is any conflict between these Terms and the Supplemental Terms, the provisions of these Terms shall apply.
8. The Staffa Marketplace Fee and the Staffa Marketplace Charge, which is zero
8.1 The Worker shall be entitled to charge the Client the Staffa Marketplace Fee agreed under a Vacant Shift/s based on the hours worked by the Worker in the performance of the Vacant Shift/s.
8.2 The Workers Fee is notified to Staffa by reference to the terms of an accepted Vacancy.
8.3 Staffa will be entitled to charge to each Client a fee in consideration of the Client's and the Workers use of the Staffa Marketplace which shall be based upon the agreed percentage of the applicable Staffa Marketplace Fee (the “Staffa Staffa Marketplace Charge”). Currently set to Zero.
8.4 The “Total Charge” payable by the Client in respect of an Vacant Shift/s is comprised of the:
8.4.1 Staffa Marketplace Fee, currently Zero; plus
8.4.2 Workers Charge (hourly rate); plus
8.4.3 No other fees are payable.
8.5 Subject to the Client signing-off the corresponding timesheet submitted by the Worker in respect of each Vacant Shift/s, the Client agrees and as applicable shall (or as the case may be shall instruct the Payment Processor to):
8.5.1 deduct the Workers Charge from the Total Charge and pay it to Staffa;
9. Payment Processor
9.1 Members agree that we have no obligation to and we do not pay the Workers for services rendered by them to Client under an Vacant Shift/s or otherwise and Staffa accepts no liability for any sums that are owed by the Client to the Worker. We do, however, facilitate the Client's payment of sums due from Client to a Worker by providing Members with access to a Payment Processor facility and we pre-authorise their payment method prior to a vacancy or job been undertaken.
9.2 By making use of the online Payment Processor on Staffa Marketplace, you, agree to the terms and conditions governing the use of the Payment Processor relevant Staffa Marketplace's service from time to time in force.
9.3 Each Member appoints Staffa as its limited agent solely for the purpose of collecting and processing payments under a Vacant Shift/s via the Payment processor or otherwise.
10. Cancellations by a Client
10.1 Clients may elect to cancel a request for services from an Worker under an Vacant Shift/s, in which case the Client may be charged a cancellation fee payable to the Worker, as agreed between the Client and the Staffa Marketplace as a Supplemental Term under an Vacant Shift/s.
10.2 In the event that:
10.2.1 a Client and an Worker confirm an Vacant Shift/s via the Staffa Marketplace and the Client does not cancel the Vacant Shift/s at least four (4) hours before the agreed start time then the Client shall pay the Worker the equivalent of a minimum of four (4) hours work at the hourly rate agreed under the applicable Vacant Shift/s;
10.2.2 a Client and a Worker confirm an Vacant Shift/s via the Staffa Marketplace and a Worker arrives for the booked shift and the Client decides that the Worker is no longer needed, the Client shall pay the Worker the full Staffa Marketplace Fee as agreed under the applicable Vacant Shift/s.
10.3 Staffa’s authority to make payments or refunds in respect of cancellations by the Client will depend upon the cancellation policy of the applicable Vacant Shift/s, as agreed between the Client and the Worker as a Supplemental Term, and is subject to the Client's explicit instructions to Staffa to process such payments or refunds.
10.4 Information relating to the frequency and timeliness of cancellations by a Client will be visible to Workers in the Client's Profile.
11. Cancellations or 'no-shows' by a Worker
11.1 Information relating to the frequency and timeliness of cancellations by a Worker will be visible to Clients in the Staffa Marketplace's Profile.
11.2 Late cancellations or 'no-shows' by a Worker may result in the Workers use of the Staffa Marketplace being terminated at our sole discretion.
12.1 Our Privacy Notice sets out the terms on which we process any personal data we collect from or about Members, or that we collect about you. Please ensure that you read and understand our Privacy Notice which can be found at:
13. Staffa Content and performance and availability of the Worker
13.1 We are the owner or the licensee of all intellectual property rights in and to the Staffa Marketplace and the Staffa Content. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
13.2 You may print off one copy, and may download extracts, of the Staffa Content for your personal use and you may draw the attention of others within your organisation, if applicable.
13.3 You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics comprising the Staffa Content separately from any accompanying text.
13.4 You agree to acknowledge our status (and that of any identified contributors) as the authors, owner or licensee of the Staffa Content.
13.5 You must not use any part of the Staffa Content for commercial purposes without first seeking and obtaining written approval from us using.
13.6 If you print-off, copy or download any part of the Staffa Marketplace in breach of these Terms, your right to use the Staffa Marketplace will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
13.7 Whilst we use our reasonable endeavours to ensure that Staffa Content on the Staffa Marketplace is accurate and up-to-date, Staffa does not warrant the accuracy or completeness of the Staffa Content which is provided "as available" and "as is" with no express or implied warranty for availability, accessibility, accuracy or completeness and without any other representations, warranties, conditions or other terms of any kind.
13.8 We may update and change the Staffa Marketplace from time to time. We will try to give you reasonable notice of any major changes and by continuing to use the Staffa Marketplace you will have been deemed to accept any changes.
13.9 We do not guarantee that the Staffa Marketplace, or any Content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of the Staffa Marketplace for business, technical or operational reasons. We will try to give you reasonable notice of any planned suspension or withdrawal of the Staffa Marketplace or any part of it. You agree that we will not be liable to you or to any third party for any unavailability, modification, suspension or withdrawal of the Staffa Marketplace, or any features, parts or content of the Staffa Marketplace.
14. Member Content and other information provided by Members
14.1 Each Member warrants and represents that all information (including personal data) and documentation including Member Content provided to Staffa by or on behalf of a Member, posted on the Staffa Marketplace, provided to the Verification Services Provider and/or provided to other Members is and will be:
14.1.4 truthful; and
14.1.5 not misleading.
14.2 Without prejudice to the generality of clause 14.1, such Member Content and information as set out in clause 14.1 includes the contents of:
14.2.1 a Member's Profile;
14.2.2 the information, documents, statements and assurances required and provided as part of the Account registration process, to the Verification Services Provider and/or as is otherwise required in order to keep the Account up to date;
14.2.3 information contained within any direct communications between Members or between Members and Staffa;
14.2.4 feedback (including ratings submitted via our in-built ratings system) provided by a Member about another Member; and
14.2.5 in respect of a Client, a Vacancy.
14.3 Each Member agrees not to post any Content or take any action on or via the Staffa Marketplace, which knowingly infringes or violates the rights (including, but not limited to, intellectual property rights and in respect of breach of confidence or data protection laws) of or relating to any third party or otherwise violates any applicable law.
14.4 The Staffa Marketplace may include Member Content uploaded by Members, including to comments pages, bulletin boards and chat rooms. This Member Content is not controlled by us and has not been verified or approved by us. You are solely responsible for any content submitted by you and acknowledge that all Member Content expresses the views of their respective authors and does not represent the views, values and/or opinions of Staffa.
14.5 If you wish to complain about information and materials uploaded by other users please contact us at or by using any of the information provided in 2.2.
14.6 By submitting, posting or displaying Member Content to Staffa or on the Staffa Marketplace, you:
14.6.1 grant us a worldwide, non-exclusive, irrevocable, perpetual, royalty-free license to use, reproduce, adapt, modify, distribute, sub-licence and publish such Member Content through our service, subject to our duty of confidentiality owed to Members and our applicable data protection obligations;
14.6.2 you are the owner or have the necessary rights, licenses, consents and releases that are necessary to grant to us such rights.
14.7 We reserve the right to refuse to accept, post, display or transmit any Member Content in our sole discretion and shall comply with our applicable data protection obligations in accordance with our Privacy Notice.
14.8 We may review and remove or disable any Member Content that, we in our sole and absolute opinion consider:
14.8.1 violates these Terms or applicable laws, rules or regulations;
14.8.2 violates our Acceptable Use Policy;
14.8.3 is abusive, disruptive, offensive or illegal; or
14.8.4 violates or could potentially violate the rights of, or harms or threatens the safety of, Staffa and our personnel, Clients and their personnel, Staffa Marketplaces, Members or other users of the Staffa Marketplace or any third party.
14.9 We reserve the right to prevent further access to the Staffa Marketplace for violating the Terms including the provisions of this clause 14.
14.10 Members may amend, update or withdraw Member Content posted on the Staffa Marketplace at any time, however, you understand and accept that we shall be entitled to retain for archival, insurance and compliance purposes a copy of all such previous Member Content and other relevant information and documents that we have in our possession or control relating to such Member and any Vacant Shift/s.
14.11 We may retain and make use of anonymised, aggregated information relating to any Member and any Vacant Shift/s.
15. Websites we link to
16.1 We do not guarantee that the Staffa Marketplace will be secure or free from bugs or viruses. You agree that we are not liable for any bugs or viruses on the Staffa Marketplace.
16.2 You are responsible for configuring your information technology, computer programmes and Staffa Marketplace to access the Staffa Marketplace. You agree to use your own virus protection software.
17.1 Our agreement with you under these Terms shall continue unless terminated:
17.1.1 by us by written notice to you with immediate effect following any breach of these Terms by you which, in our reasonable opinion, is not capable of remedy; or
17.1.2 by 10 days' written notice by us to you in the event of any breach of this these Terms, which is, in our reasonable opinion, capable of remedy and which is not remedied within 21 days after an earlier written notice requiring you to do so; or
17.1.3 by written notice with immediate effect by us and without liability on our part in good faith if we reasonably consider for any reason that:
(a) you may not meet your obligations to us under these Terms; or
(b) the information and documents that you provide and/or any details contained in them are misleading, inappropriate or untruthful;
17.1.4 by written notice with immediate effect by either party if the other party shall become insolvent within the meaning of the Insolvency Act 1986, becomes bankrupt, applies for, or has made against it a receiving order, or makes any composition with its creditors or an administration order or if an order is made or resolution passed for the winding up of that party or that party passes a resolution to cease trading or actually ceases trading.
17.2 Staffa may terminate a Member’s Account and access to the Staffa Marketplace or suspend, deactivate or terminate an Account in the event of the circumstances arising above in clause 17.1.
17.3 Each Member may terminate its Account for any reason at any time upon written notice to Staffa, subject to the Member performing and discharging all of its respective obligations at that time under the Terms and, where applicable, any Vacant Shift/s then in force. Staffa shall terminate the Account at such time as all Vacant Shift/ss in force at the time of the notice to terminate have expired or terminated.
17.4 Upon termination, suspension or deactivation of a Member’s Account, we shall be entitled to retain for archival, insurance and compliance purposes a copy of all related Member
Content and other relevant information and documents that we have in our possession or control relating to such Member and any Vacant Shift/s.
17.5 We may retain and make use of anonymised, aggregated information relating to the former Member and any Vacant Shift/s.
18. Data privacy
18.1 You warrant that any and all personal data that you provide to us:
18.1.1 may be collected, stored, processed and used in accordance with our Privacy Notice, as may be updated from time to time; and
18.1.2 is provided to us with the necessary permission authority of the person about whom such whose personal data relates and all necessary authorisations, consents or other permissions to process and use the personal data in accordance with the Data Protection Legislation and all applicable regulatory requirements.
18.2 Staffa and Members agree to comply with all applicable requirements of the Data Protection Legislation. This clause 18 is in addition to, and does not relieve, remove or replace, a party's obligations under the Data Protection Legislation. In this clause 18, Applicable Laws means (for so long as and to the extent that they apply to Staffa and as the case may be any Member) the law of the European Union, the law of any member state of the European Union and/or Domestic UK Law; and Domestic UK Law means any Data Protection Legislation from time to time in force in the UK including the Data Protection Act 2018 or any successor legislation.
18.3 Staffa and Members acknowledge that for the purposes of the Data Protection Legislation, the Member is the Data Controller and Staffa is the Data Processor (where Data Controller and Data Processor have the meanings as defined in the Data Protection Legislation).
18.4 Without prejudice to the generality of clause 18.2, each Member will ensure that it has all necessary appropriate consents, permissions and notices in place to enable lawful disclosure, transfer and Processing of the Personal Data (as defined in the Data Protection Legislation and in the case of a Member generally, includes the Personal Data of such Member's employees, officers, representatives, advisers, suppliers and any other person for whom such Member holds or processes Personal Data and further, in respect of a Client specifically, such Client's patients, residents, visitors, suppliers, healthcare providers and any other person for whom such Member holds or processes Personal Data) to Staffa and as applicable to other Members for the duration and purposes of the Terms.
18.5 Without prejudice to the generality of clause 18.2, Staffa shall, in relation to any Personal Data processed in connection with the exercise of our rights and the performance by us of our obligations under these Terms:
18.5.1 process that Personal Data only on the written and reasonable instructions of a Member unless Staffa is required by Applicable Laws to otherwise process that Personal Data. Where Staffa is relying on laws of a member of the European Union or European Union law as the basis for Processing Personal Data, Staffa shall promptly notify such Member of this before performing the processing required by the Applicable Laws unless those Applicable Laws prohibit Staffa from so notifying such Member;
18.5.2 ensure that it has in place appropriate technical and organisational measures, to protect against unauthorised or unlawful Processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data, appropriate to the harm that might result from the unauthorised or unlawful Processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures (those measures may include, where appropriate, anonymising, pseudonymising and encrypting Personal Data, ensuring confidentiality, integrity, availability and resilience of its systems and services, ensuring that availability of and access to Personal Data can be restored in a timely manner after an incident, and regularly assessing and evaluating the effectiveness of the technical and organisational measures adopted by it);
18.5.3 ensure that all personnel who have access to and/or process Personal Data are obliged to keep the Personal Data confidential;
18.5.4 transfer any Personal Data outside of the European Economic Area or the UK (if and when the UK leaves the European union) in accordance with the Data Protection Legislation;
18.5.5 comply with our obligations under the Data Protection Legislation by providing an adequate level of protection to any Personal Data that is transferred;
18.5.6 inform Member if, in our opinion, any instructions provided by Member infringe the GDPR or the DPA;
18.5.7 take reasonable steps to ensure that only authorised personnel have access to such Personal Data and that any persons whom it authorises to have access to the personal data are bound by an obligation of confidentiality;
18.5.8 a Member, at such Member's cost, in responding to any request from a Data Subject and in ensuring compliance with its obligations under the Data Protection Legislation with respect to security, breach notifications, impact assessments and consultations with Supervisory Authorities or regulators;
18.5.9 notify such Member without undue delay on becoming aware of a Personal Data breach;
18.5.10 at the written direction of a Member, delete or return Personal Data and copies thereof (to the extent it is reasonably possible to do so) to a Member on termination of the agreement under these Terms unless required by Applicable Law to store the Personal Data or as is otherwise permitted under these Terms including clauses 14.10 and 17.4;
18.5.11 engage any sub-processors in the performance of the our services under or in connection with these Terms without the general authorisation consent of Member (such Terms shall constitute such authorisation);
18.5.12 ensure that any sub-processor it engages to provide the Staffa Marketplace Staffa Marketplace Services on its behalf in connection with these Terms does so only on the basis of a written contract which imposes on such sub-processor the same terms than those imposed on us in this clause (the "Relevant Terms"). Staffa shall procure the performance by such sub-processor of the Relevant Terms and shall be liable to us for any breach by such person of any of the Relevant Terms; and
18.5.13 maintain complete and accurate records and information to demonstrate its compliance with this clause 18.
18.6 Without prejudice to the generality of clauses 18.2 and 18.4 and to the extent that a Member acts as a Data Processor and Staffa or, as the case may be, another Member acts as independent Data Controllers, each Member shall, in relation to any Personal Data processed in connection with the exercise of such Member's rights and the performance by such Member's obligations under these Terms and any applicable Vacant Shift/s:
18.6.1 process that Personal Data only on the written instructions of, as applicable Staffa and/or as the case may be another Member(s) unless such Member is required by Applicable Laws to otherwise process that Personal Data. Where such Member is relying on laws of a member of the European Union or European Union law as the basis for Processing Personal Data, such Member shall promptly notify Staffa and/or the other Member(s) of this before performing the Processing required by the Applicable Laws unless those Applicable Laws prohibit such Member from so notifying Staffa and/or the other Member(s);
18.6.2 ensure that it has in place appropriate technical and organisational measures, to protect against unauthorised or unlawful Processing of Personal Data and to the harm that might result from the unauthorised or unlawful Processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures (those measures may include, where appropriate, anonymising, pseudonymising and encrypting Personal Data, ensuring confidentiality, integrity, availability and resilience of its systems and services, ensuring that availability of and access to Personal Data can be restored in a timely manner after an incident, and regularly assessing and evaluating the effectiveness of the technical and organisational measures adopted by it);
18.6.3 ensure that all personnel who have access to and/or process Personal Data are obliged to keep the Personal Data confidential;
18.6.4 not transfer any Personal Data outside of the European Economic Area unless the prior written consent of Staffa and/or the other Member(s) to whom the Personal Data relate has been obtained;
18.6.5 comply with such Member's obligations under the Data Protection Legislation by providing an adequate level of protection to any Personal Data that is transferred;
18.6.6 provide full assistance to Staffa and/or the other Member(s), in responding to any request from a Data Subject and in ensuring compliance with its obligations under the Data Protection Legislation with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators;
18.6.7 notify Staffa and/or the other Member(s) without undue delay on becoming aware of a Personal Data breach;
18.6.8 at the written direction of Staffa and/or the other Member(s), delete or return Personal Data and copies thereof to Staffa and/or the other Member(s) unless required by Applicable Law to store the Personal Data or as is otherwise permitted under these Terms or by agreement under an Vacant Shift/s;
18.6.9 not engage any sub-processors in the performance of the services under or in connection with these Terms without the specific consent of Member or Staffa as appropriate (such Terms shall constitute such authorisation);
18.6.10 ensure that any sub-processor it engages to provide the Staffa Marketplace Staffa Marketplace Services on its behalf in connection with these Terms does so only on the basis of a written contract which imposes on such sub-processor the same terms than those imposed on us in this clause (the "Relevant Terms"). Member shall procure the performance by such sub-processor of the Relevant Terms and shall be liable to us for any breach by such person of any of the Relevant Terms; and
18.6.11 maintain complete and accurate records and information to demonstrate its compliance with this clause 18.
18.7 Each Member acknowledge that their Personal Data may be Processed by us, the Payment Processor and/or the Verification Services Provider on the terms of our Privacy Notice and, as applicable, the respective data privacy terms and conditions of the Payment Processor and the Verification Services Provider, as communicated to Members from time to time.
18.8 Members agree that in order to register an Account and make use of the Staffa Marketplace, it may be necessary for Members to interact with and as necessary provide information (including Personal Data) to the Payment Processor and Verification Services Provider direct and this shall be subject always to the terms of clause 18.7.
18.9 Member will inform Member and/or Staffa immediately of any correspondence it may receive relating to Personal Data or any complaint from an individual about the Processing of Personal Data in connection with these Terms.
(a) one hundred thousand pounds sterling (£10,000); and
19. Limitation of Liability (each Member's particular attention is drawn to this clause 19)
19.1 The limits and exclusions in this clause reflect the insurance cover we have been able to arrange. Each Member is responsible for making its own arrangements for the insurance of any losses it may suffer under or in connection with or arising out of:
19.1.1 these Terms;
19.1.2 their use of the Staffa Marketplace;
19.1.3 their assessment and, where applicable, selection of and interaction and dealings with any other Member; and
19.1.4 any Vacant Shift/s.
19.2 Nothing in these Terms limits any liability which cannot legally be limited, including but not limited to liability for:
19.2.1 death or personal injury caused by our negligence;
19.2.2 fraud or fraudulent misrepresentation; and
19.2.3 any other loss or liability that may not otherwise be limited at law.
19.3 Subject to clauses 19.2 and 19.4, our total aggregate liability to any Member in respect of all breaches of duty occurring within any contract year shall not exceed the greater of:
(b) one hundred percent (100%) of the total Staffa Marketplace Charge received by Staffa in respect of all Vacant Shiftss in which such Member was a party in the contract year in which the breaches occurred.
19.3.2 "contract year": a contract year means a 12-month period commencing on the date on which the Member's Account is registered or any anniversary of it.
19.3.3 "total aggregate liability". Staffa's total aggregate liability includes liability in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with these Terms.
19.4 This clause 19.4 sets out specific heads of excluded loss and exceptions from them:
19.4.1 Subject to clause 19.2, the following types of loss are wholly excluded under these Terms:
(a) loss of profits
(b) loss of sales or business.
(c) loss of revenue.
(d) loss of agreements or contracts.
(e) loss of anticipated savings.
(f) loss of use or corruption of software, data or information.
(g) loss of or damage to goodwill.
(h) indirect or consequential loss.
19.5 Subject to clause 19.2, we are not liable to a Member for:
19.5.1 any losses arising from the negligent, wrongful, dishonest or fraudulent acts or omissions or misrepresentations by or on behalf of any other Member, including, without limitation in respect of or by reference to the identity of any Member, any skill or qualification or eligibility or right to work of such Member whether stated or relied upon at the time of Account registration, in a Profile, under or under or in the performance of an Vacant Shift/s or otherwise; or
19.5.2 any losses arising from the theft, destruction, deletion, disclosure or damage of or to any data, information, computer systems, possessions or materials by another Member, whether under or in the performance of an Vacant Shift/s or otherwise.
19.6 Each Member agrees to indemnify, defend and hold Staffa and our directors and employees harmless from and against any and all claims, losses, expenses or demands of liability, including reasonable legal fees and costs incurred by us in connection with any claim by a third party (including an intellectual property claim) arising out of:
19.6.1 the Member Content submitted, posted or transmitted through the Staffa Marketplace or between Members;
19.6.2 the Member's use of the Staffa Marketplace in violation of these Terms or in violation of any applicable law; or
19.6.3 another Member's acts or omissions under or in the performance of an Vacant Shift/s.
19.7 This clause 19 shall survive termination of the contractual relationship formed under these Terms or the termination of any Member Account.
20. Other important terms
20.1 You need our consent to transfer your rights to someone else. You may only transfer your rights or your obligations under these Terms to another person if we agree to this in writing in advance.
20.2 Nobody else has any rights under these Terms. These Terms are entered into between you and us. No other person shall have any rights to enforce any of its terms. Neither of us or you will need to get the agreement of any other person in order to end the contract under these Terms or make any changes to these Terms.
20.3 If a court finds any part(s) of these Terms are illegal, the rest will continue in force.Each of the clauses and sub-clauses of these Terms (and any documents incorporated into them) operates separately. If any court or relevant authority decides that any clause and/or sub-clause is or are unlawful, the remaining clauses and sub- clauses will remain in full force and effect.
Even if we delay in enforcing any of our rights under these Terms, we can still enforce them later. If we do not insist immediately that you do anything you are required to do under these Terms, or if we delay in taking steps against you in respect of your breaking our contract under these Terms, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date. For example, if you miss a payment and we do not chase you but we continue to provide access to the Staffa Marketplace and provide our services, we can still require you to make the payment at a later date.
20.4 Entire Agreement. These Terms and any document expressly referred to in them represent the entire agreement between you and us in relation to the subject matter of these Terms.
20.5 Which laws apply to these Terms and where you may bring legal proceedings. The Terms shall be governed by the laws of England, without regard to its conflict-of-law provisions. The Courts of London (England) shall have exclusive jurisdiction over any dispute (including non-contractual disputes) arising under or in relation to these Terms.
20.6 Notices. All notices given by you to us must be given in writing to the address set out at the end of these Terms. We may give notice to you at either the email or postal address you provide to us when using or registering with the Staffa Marketplace.
20.7 No Variation. These Terms may not be varied except with our express written consent.
21.1 We undertake that we shall not disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of a Member and in the case of a Client specifically, its patients, residents, visitors, suppliers and healthcare providers, except as otherwise permitted:
21.1.1 under these Terms;
21.1.2 by agreement in the operation, use and access of the Staffa Marketplace;
21.1.3 as part of the Account registration process with a Member's consent; and
21.1.4 by clause 21.2.
21.2 We may disclose a Member's or user's confidential information:
21.2.1 to our employees, officers, representatives or advisers who need to know such information for the purposes of exercising our rights or carrying out our obligations under these Terms and otherwise in the operation of the Staffa Marketplace. We shall ensure that our employees, officers, representatives and advisers to whom we discloses such Member's or user's confidential information comply with clauses 21.1, 21.2 and 21.5; and
21.2.2 as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.
21.3 Each Member and user undertakes that they shall not disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of Staffa or any Member or user of the Staffa Marketplace and in the case of a Client specifically, its patients, residents, visitors, suppliers and healthcare providers, except as otherwise permitted, except as otherwise permitted:
21.3.1 under these Terms;
21.3.2 by agreement in the operation, use and access of the Staffa Marketplace;
21.3.3 under an Vacant Shift/s; and
21.3.4 by clause 21.4.
21.4 A Member or user may disclose Staffa's or another Member's or user's confidential information:
21.4.1 to such Member's or user's employees, officers, representatives or advisers who need to know such information for the purposes of exercising such Member's or user's rights or carrying out their obligations under these Terms and otherwise in the operation and use of the Staffa Marketplace. Such Member or user shall ensure that their employees, officers, representatives and advisers to whom they may disclose the confidential information of Staffa, a Member or user comply with clauses 21.3, 21.4 and 21.5; and
21.4.2 as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.
21.5 No party (us, a Member or a user) shall use any other party's confidential information for any purpose other than to perform its obligations under or in connection with these Terms and the operation, use and access of the Staffa Marketplace.
Part 2: Clients and the Staffa Marketplace
22. Staffa's obligations and Client's acknowledgements
22.1 The Client acknowledges and agrees that:
22.1.1 we do not employ or otherwise engage any Staffa Marketplaces:
22.1.2 nothing in these Terms shall in any way constitute any Staffa Marketplace as an employee or worker ours;
22.1.3 we do not recommend or suggest any Staffa Marketplace to Clients, and the only checks we make on an Staffa Marketplace are those forest out in clause 22.2.
22.1.4 we make no representation and give no warranty as to the suitability of any Staffa Marketplace for any Vacancy and vice-versa;
22.1.5 we do not exercise any control over what Vacancies an Staffa Marketplace may apply for or are offered by Clients on the Staffa Marketplace;
22.1.6 we have no obligation to vet and/or evaluate or provide an opinion in relation to the identity, right to work, suitability, qualifications and credentials of any Staffa Marketplace identified through our Staffa Marketplace or who applies to fill a Vacancy through our Staffa Marketplace, nor to ensure their suitability for any Vacancy, although we do provide Clients with access to tools and features that may assist them to do so. It is for the Client and each Staffa Marketplace to agree any the terms under a relevant Vacant Shift/s. Any contract entered into, whether a contract for services, employment arrangement or any other arrangement, will be entered into between the Client and the Staffa Marketplace direct. We play no part in the negotiation of such arrangements;
22.1.7 we do not supervise any Staffa Marketplace or exercise any control over the manner in which an Staffa Marketplace performs any services to the Client under an Vacant Shift/s or otherwise;
22.1.8 we have no responsibility for the quality of services performed by the Staffa Marketplace for the Client under an Vacant Shift/s or otherwise;
22.1.9 you shall have sole responsibility for assessing the suitability of any Staffa Marketplace, verifying his/her identity, suitability for any Vacancy including their right to work, verifying their experience, references and qualifications and establishing that the Staffa Marketplace and the Client each have adequate insurance to cover the risks including third party risks of the Client and the Staffa Marketplace entering into an Vacant Shift/s in respect of or during or arising out of the period for which the Staffa Marketplace is performing any services under an Vacant Shift/s;
22.1.10 it is the Client's responsibility to ensure, check and request documentary evidence as applicable that the Staffa Marketplace is suitably insured for professional indemnity and public liability risks where required or desirable;
22.1.11 it is not our responsibility to resolve any disputes between a Client and an Staffa Marketplace; and
22.1.12 you will communicate direct with any Staffa Marketplace in order to satisfy yourself as to the items, matters, acknowledgements and obligations set out in this clause 22 and otherwise under these Terms and any applicable Vacant Shift/s.
22.2 The Client acknowledges and agrees that we take reasonable steps to carry out the following checks in relation to Staffa Marketplaces:
22.2.1 we communicate by telephone or in person to assess appropriate experience and English language skills;
22.2.2 obtain two references from previous employment in the healthcare industry;
22.2.3 conduct a visual check of uploaded training certificates;
22.2.4 for registered nurses, we review the NMC registration database for restrictions on practice – where any restrictions are noted then we will highlight these in the Profile of the relevant Staffa Marketplace that is visible to Clients;
22.2.5 view copies of DBS certificates and, if available, check their status on the online DBS update service portal. If the Staffa Marketplace is not registered for online updates, then we ask that DBS certificates must be less than 1 year old – any prior convictions that are noted will be highlighted in the Staffa Marketplace Profile that is visible to Clients;
22.2.6 obtain an attestation by the Staffa Marketplace in which the Staffa Marketplace states that they have and will maintain professional indemnity insurance as required by the NMC or any other governing body;
22.2.7 obtain a attestation by the Staffa Marketplace in which the Staffa Marketplace states that they are competent in medication management and clinical competency;
22.2.8 conduct or procure an online ID check using a Verification Services Provider in accordance with these Terms including clause 5.10; and
22.2.9 the Client acknowledges, and agrees that it is reasonable, that we may rely upon a third party Verification Services Provider or other such reputable third party to discharge certain of the steps set out above.
22.3 The Client understands that currently the only Staffa Marketplaces on the Staffa Marketplace are carers and nurses registered with the NMC or any other governing body. Should this change in the future to cover other types of Staffa Marketplaces we will notify Clients and update these Terms and the checks we perform accordingly.
22.4 While we carry out the checks in clause 22.2 and review their results from time to time, it is for Clients to carry out all necessary and appropriate checks, including but not limited to, identification (including satisfying itself that analysis of original identification documents as applicable has been carried out), qualifications and previous experience, whether such checks are required by law, regulation, governing body compliance or otherwise.
22.5 If a Client has any concerns about the behaviour or practice of an Staffa Marketplace then they should escalate their concerns in accordance with their legal and regulatory obligations including as an operator regulated by the CQC, to the NMC or any other governing bodyif the Client may deem it appropriate, and, where applicable, in accordance with the Client's own policy. Clients must inform Staffa of any ongoing concerns, allegations or investigations involving an Worker who is a Member of the Staffa Marketplace.
22.6 Nothing in these Terms shall limit or exclude our liability to you:
22.6.1 for death or personal injury caused by our negligence;
22.6.2 for fraudulent misrepresentation; or
22.6.3 for any other liability that, by law, may not be limited or excluded.
22.7 Subject to this, in no event shall we be liable to you for any indirect or consequential losses, or for any loss of profit, revenue, contracts, data, goodwill or other similar losses, and any liability we do have for losses you suffer arising from these Terms shall not exceed the total aggregate liability as set out in clause 19.3 and is strictly limited to losses that were reasonably foreseeable.
22.8 We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under the Terms that is caused by events outside our reasonable control.
23. Your obligations as a Client
23.1 You as a Client agree that, by posting a Vacancy on our Staffa Marketplace you authorise Staffa Marketplaces to search for, and to apply to fill, such Vacancies.
23.2 You as a Client warrant to us that:
23.2.1 your Profile will be genuine, honest, truthful and accurately reflect the nature of you and your activities; and
23.2.2 the description of any Vacancy submitted will be genuine, honest, truthful and accurately reflect the nature of the Vacancy in all respects, including, but not limited to, the Specifications and services required, location, rates of pay, necessary prior experience (if any), qualifications required (if any) and hours of work,
23.3 You warrant to us that your description of any Vacancy will not breach or directly or indirectly cause us to breach any anti-discrimination laws including without limitation the UK Equality Act 2010. Your description of any Vacancy and the criteria required for any Staffa Marketplace to fill it will not discriminate on the grounds of race, gender, disability or other unlawful grounds.
23.4 You will leave feedback relating to your experience of the Staffa Marketplace and the Vacant Shift/s (including ratings submitted via our in-built ratings system) and such other information as we may require in relation to Staffa Marketplaces from time.
23.5 If you have any reason to believe that an Workers's identity, experience or qualifications or the content of the Staffa Marketplace's Profile are not as the Worker has detailed or if you are dissatisfied with a Workers performance, you will notify us in writing as soon as possible.
23.6 You acknowledge that Workers will also be asked to provide feedback on the Client which will be visible in the Client's Profile to other Workers
23.7 You agree that we have no obligation to pay any Worker for services rendered by them to you under an Vacant Shift/s or otherwise. We do, however, facilitate the payment of sums due from you to them by providing you with access to a Payment Processor on Staffa Marketplace.
23.8 You acknowledge that a summary view of the timeliness of approving timesheets and in making the payments to the Staffa Marketplaces will visible in your Profile to other Staffa Marketplaces.
23.9 Prior to posting a Vacancy, and in order for us to be able to facilitate in-Staffa Marketplace payments via a third party Payment Provider, we will be required to on-board you and perform Know Your Client/Anti-Money Laundering checks. To do this we may require some or all of the following information and documents to evidence such information:
For a company or other corporate entity:
23.9.8 Company Name
23.9.9 Company Number
23.9.10 Company Registered Address
23.9.11 Share Holders Agreement
23.9.12 Articles of Association
23.9.13 Incorporation Certificate
23.10 When posting a Vacancy to the Staffa Marketplace, you must, as a minimum, provide the following information as part of the Specifications of the Vacancy:
23.10.1 the specific location eg address and unit/floor/ward, at which the Client and the Staffa Marketplace have agreed that any services are to be performed;
23.10.2 the date and time at which the services are to commence and the duration for which they are required;
23.10.3 the hourly rate at which you offer the Vacancy;
23.10.4 the number of hours of paid or unpaid break time to be taken; and
23.10.5 details of any experience, training, qualifications and any authorisations you consider are necessary, or which are required by law or by any professional body, in order to provide any services.
23.11 You warrant and represent to us that you are not a locum or other agency (whether acting as an employment agency or employment business or otherwise).
23.12 Upon agreeing an Vacant Shift/s with a Worker you agree that you will:
23.12.1 conduct all necessary and appropriate risk assessments relating to the performance of any services and notify theWorker of any actual or potential risks.
23.12.2 inform the Worker of any applicable rules or policies relevant to the performance of any services or the location at which they are to be performed (including but not limited to health and safety, site and security policies, IT and systems security, data privacy, confidentiality rules, procedures and regulations).
individual: Name Email
Date of Birth
Country of Residence
Proof of Identity (e.g. passport, driver's license, etc)
23.12.3 review the Worker's completed timesheets as soon as possible, in order to verify the Staffa Marketplace's days and hours of attendance. You are responsible for verifying and approving timesheets and you understand that an indication of the Client's timeliness in approving timesheets will be visible to Workers.
24. Payment requirements for Clients
24.1 Payments are taken at the end of the shift or block of shifts with the cut off being each Wednesday at close of business.
24.2 Unless otherwise agreed, an invoice will be generated by us and issued to the Client on a weekly basis covering:
24.2.1 The Total Charges the Staffa Marketplace Fees payable to each Worker under relevant Vacant Shift/ss; and
24.2.2 the corresponding Staffa Marketplace Charge agreed to be paid to Staffa in consideration for Staffa making available and operating the Staffa Marketplace and providing its services and based upon an agreed percentage of the applicable hourly rate payable to the Worker as the Staffa Marketplace Fee currently zero.
24.3 The Client agrees to pay the Total Charge applicable under any Vacant Shift/s into the via direct debit or as otherwise agreed with Staffa.
24.4 The Client shall instruct the Payment Processor that, upon receipt of sufficient funds into the Client’s e-wallet in the Payment Processor Staffa Marketplace, the Payment Processor shall transfer the:
24.4.1 Staffa Marketplace Fee to Staffa Marketplace; and
24.4.2 Staffa Staffa Marketplace Fee to Staffa.
24.5 Staffa will not at any point hold or be able to access any funds on our account paid into or held by or on behalf of the Payment Processor.
Part 3: Staffa Marketplaces and the Worker
25. Staffa's obligations and Worker's acknowledgements
25.1 The Staffa Marketplace acknowledges and agrees that:
25.1.1 we do not employ or otherwise engage any Worker and:
25.1.2 nothing in these Terms shall in any way constitute any Worker as an employee or worker ours.
25.1.3 we do not recommend or suggest any Client or Vacancy to Workers.
25.1.4 we make no representation and give no warranty as to the suitability of any Worker for any Vacancy and vice-versa;
25.1.5 we do not exercise any control over what Vacancies a Worker may apply for or are offered by Clients on the Staffa Marketplace;
25.1.6 we have no obligation to vet and/or evaluate the suitability or credentials of any Client or Vacancy identified through our Staffa Marketplace nor to ensure a Worker's suitability for any Vacancy. It is for each Worker and Client to agree any the terms under a relevant Vacant Shift/s.
Any contract entered into, whether a contract for services, employment arrangement or any other arrangement, will be entered into between the Worker and the Client direct. We play no part in the negotiation of such arrangements;
25.1.7 we do not supervise any Worker or exercise any control over the manner in which a Worker performs any services to the Client under an Vacant Shift/s or otherwise;
25.1.8 we have no responsibility for the quality of services performed by the Worker for the Client under an Vacant Shift/s or otherwise;
25.1.9 you shall have sole responsibility for assessing the suitability of any Client, and any Vacancy and establishing that you and the Client each have adequate insurance to cover the risks including third party risks of the Worker and the Client entering into an Vacant Shift/s in respect of or during or arising out of the period for which the Staffa Marketplace is performing any services under an Vacant Shift/s;
25.1.10 a Client may request and check documentary evidence as applicable that the Worker is suitably insured for professional indemnity and public liability risks;
25.1.11 it is not our responsibility to resolve any disputes between a Worker and a Client; and
25.1.12 you will communicate direct with any Client in order to satisfy yourself as to the items, matters, acknowledgements and obligations set out in this clause 25 and otherwise under these Terms and any applicable Vacant Shift/s.
25.2 If a Client has any concerns about the behaviour or practice of an Staffa Marketplace then the Worker acknowledges and accepts that the Client may escalate their concerns in accordance with their legal and regulatory obligations including as an operator regulated by the CQC, to the NMC or any other governing body if the Client may deem it appropriate, and, where applicable, in accordance with the Client's own policy. Each Worker acknowledges and accepts that a Client may inform Staffa of any ongoing concerns, allegations or investigations involving a Workerwho is a Member of the Staffa Marketplace.
26.Worker's roles, responsibilities and activities
26.1 We recommend that Worker check the identity of the Client and the nature of its business, the commencement date and duration of the Vacancy, the Vacancy to be filled including type of work, location, hours and risks to health and safety, experience, training, qualifications and authorisation which the Client considers necessary or are required by law or otherwise to undertake the Vacancy, or whether there are any requirements imposed by law or otherwise for you to satisfy before applying for any posted Vacancy.
26.2 You are solely responsible for all applications submitted by you for Vacancies and for negotiating and agreeing all terms and arrangements relating to them under an applicable Vacant Shift/s.
26.3 You agree that we shall have no responsibility for any engagement decisions agreed by you with a Client.
26.5 You agree that we have no obligation to pay you for services rendered to a Client by you. We do, however, facilitate the payment of sums due to you by providing Clients with access to an online Payment Processor Staffa Marketplace.
26.6 In order to use our service and access the Staffa Marketplace, you will need to register a Profile with us. You are responsible for the contents of your Profile and you warrant to us that all and any information contained in it is true, accurate and not misleading in any respect including, but not limited to, career history, your identity, your right to work, experience and qualifications. It is your responsibility to ensure that all information in your Profile is current and kept up to date.
26.7 Whenever you make use of a feature that allows you to upload content to the Staffa Marketplace, or to make contact with other Workersor Clients of the Staffa Marketplace, you must comply with these terms and not do anything that is false or could mislead any user of the Staffa Marketplace. You warrant that any such contribution does comply with those standards, and you will be liable to us and indemnify us for any breach of that warranty. This means that you will be responsible for any loss or damage we suffer as a result of your breach of warranty.
26.8 We also have the right to disclose your identity and contact details to any third party who is claiming that any Content posted or uploaded by you
to the Staffa Marketplace constitutes a violation of their intellectual property rights, or of their right to privacy subject to our Privacy Notice.
26.9 We have the right to remove any Content or posting you make on the Staffa Marketplace if, in our opinion, it is untrue, misleading or your post does not comply with the content standards set out in our Acceptable Use Policy.
26.10 By registering a Profile you acknowledge to us and any Client you apply for a Vacancy to use the information contained within your Profile and to evaluate the accuracy of said information. This may include sharing this information with a third party in accordance with our Privacy Notice.
26.11 You further authorise us to conduct such security and identification checks as we deem necessary or desirable, including, but not limited to, DBS checks via the use of the online DBS update service and, without limitation, the items and procedures set out in clause 22.2.
26.12 You may leave feedback relating to your experience of the Client and the Vacant Shift/s (including ratings submitted via our in-built ratings system) and such other information as we may request in relation to Clients from time.
26.13 If you have any reason to believe that a Client's profile or Vacancies contain any information that is not correct or misleading, you will notify us in writing as soon as possible.
26.14 You acknowledge that Clients will also be asked to provide feedback on you and that this information will be made available in the Staffa Marketplace to other Clients.
26.15 Each Worker shall prepare and submit any documents requested by or on behalf of Staffa and/or the Verification Services Provider in accordance with the formatting requirements notified to the Staffa Marketplace from time to time including, where applicable and without limitation:
26.15.1 by ensuring that the machine readable zone is clearly visible;
26.15.2 by taking a high-resolution photo, ideally using a smartphone;
26.15.3 by ensuring that the text clear is clear and readable;
26.15.4 by placing the document against a flat and neutral surface;
26.15.5 by including all 4 corners of the document within the photo;
26.15.6 by avoiding shadows, reflections, glare and fingers obscuring the document; and
26.15.7 ensuring the image is a colour copy.
27. Duty of Care
27.1 All Workers acknowledge that their primary duty of care is to the patients to which they are charged. Safeguarding of patients and effective reporting of adverse incidents is an integral part of patient care. An Staffa Marketplace's duties to safeguard patients are required by professional regulators including the NMC or any other governing body, service regulators and supported in law.
27.2 In many cases the Worker will feel able to raise safeguarding concerns they may have with the manager or director of the Client location where they are performing their services under an Vacant Shift/s or otherwise.
27.3 Staffa directs Workers to the "Raising concerns: Guidance for nurses and midwives" for information and guidance published by the NMC or any other governing body for further information and guidance in this area which includes details about the applicability or otherwise of legislation that may protect whistleblowers and information on organisations that Staffa Marketplaces can go to for advice.
27.4 Staffa's designated Whistleblowing and Safeguarding Officer is Stephen Soos (info@Staffa.work).
27.5 In the event of a perceived safeguarding emergency we recommend the Worker should contact the emergency services.